Questions about Collaborative Purpose & Who Can Apply
Who is the PHW Collaborative for?
Any worshiping community working to promote health and wholeness through wellness programs such as serving healthier meals, decreasing tobacco use among congregants, increasing physical activity, and addressing mental health concerns. We define a worshiping community as a regular congregation that holds regular religious services in an established place of worship that also has a health ministry or would like to start a health ministry dedicated to the health and well-being of its members and its surrounding community.
Does my congregation have to be a part of the NC Council of Churches to be a part of the Collaborative?
No. Although you may be without knowing it—here is a list of our member denominations.
Does my congregation have to be a Christian denomination to become be a part of the Collaborative?
No, PHW Collaborative membership application is open to any worshiping community. Due to our roots with the NC Council of Churches, much of the language used on our website and in our worship materials is of the Christian tradition. However, we welcome and encourage all worshiping communities to make positive changes to improve health and apply for certification and/or mini-grants.
Why should my faith community join the PHW Collaborative?
Becoming a member of the PHW Collaborative is a great way for your congregation to be recognized for the work being done to promote health and wholeness. Whether you are just starting a health initiative or have an established one, you can report your efforts to serve healthier meals, decrease tobacco use among congregants, address mental health concerns, increase physical activity, and more.
Becoming involved in the PHW Collaborative can also be a motivating tool for your congregation. Not only is becoming a member of the PHW Collaborative an accomplishment, but it also presents the opportunity to improve and expand health efforts within a network of dedicated churches across the state. Being a member church of the PHW Collaborative also offers a great resource through our regional coordinators and access to health webinars throughout the year.
Becoming a member of the PHW Collaborative also makes your congregation eligible to apply for a mini-grant of up to $1000 to fund your health initiatives.
When can I apply for PHW Collaborative?
The application period for each calendar year is available from March to November. For 2018, the dates are March 1st to November 31st. When applying for the PHW Collaborative, you will be asked to describe the health topics that your congregation has focused on during the past 12 months. For example, if you apply for the collaborative on August 1, 2018, you will need to describe efforts to improve congregants’ health starting August 1, 2017.
If I do the PHW Collaborative application online, can I save my application part way through and come back to it?
Yes. You will choose a username and password so you can save your progress and return. We recommend using your email address as your username so it is easy to remember. Please also write down your username and password in a secure location.
Can I view my PHW Collaborative application once it is submitted?
No. Once you submit your application you will see a confirmation screen and receive a confirmation email. If you would like a record of your application, please copy and paste your answers into a word document as you go.
Who is the health lead?
The health lead is the person at your church that is part of the health ministry who is dedicated to completing the application process and maintaining the relationship with Partners of Health and Wholeness.
When my congregation is accepted as a member of the PHW Collaborative am I automatically approved for a mini-grant?
No. You will need to complete a separate mini-grant application in either the June or January mini-grant cycle.
When will I hear back after I submit my PHW Collaborative application?
Our team reviews applications once a month. Your regional coordinator will get back to you if we have any additional questions. Otherwise, certificates will be mailed within two weeks after review. This whole process generally takes 4-6 weeks.
I submitted my PHW Collaborative application via mail, but did not get confirmation it was received. What should I do?
You will usually get confirmation that we received your application in about a week. If you have not gotten confirmation please call our office at 919-828-6501 or email PHWinfo@ncchurches.org.
Please keep your own copies of all mailed or faxed items in case they are not received.
Questions about Mini-Grant Purpose & Who Can Apply
What can I use my mini-grant for?
The mini-grant must be used to support health and wellness activities outlined and approved in your mini-grant application. You can use remaining funds from your mini-grant to support your congregation’s health ministry/committee activities. The mini-grant should be used for projects that engage the church congregants and fulfill a health need in the church and in the surrounding community.
Priority is given to projects that address one of PHW’s four cornerstones: healthy eating, physical activity, tobacco prevention and cessation, and mental health. Our grantees have used funding to host health fairs, start a community garden, provide healthy snacks for youth, create a walking trail on church grounds or create a walking track in the church parking lot, conduct healthy cooking demonstrations, purchase tobacco cessation signs, invite personal trainers to lead exercise classes, provide healthier church meals, hold CPR/First Aid training for the congregation, promote breastfeeding, purchase healthy cooking equipment, maintain defibrillators, put on a mental health speaker series, host support groups, buy supplies for blood pressure checks, and more much.
Additionally, 10% of the money awarded to your congregation must be given to your PHW health contact person(s) to use at their discretion. They work hard and it’s a token of our appreciation for the work they do.
Who is eligible for a mini-grant?
Before you are eligible to apply for a mini-grant, you must have become a member or renewed your membership of the PHW Collaborative within the past 12 months. Each church is eligible to apply for a mini-grant once every 12 months. As a member, you are able to request up to $1,000 for your mini-grant. We encourage churches to ask for a reasonable amount to fulfill their health plans outlined in the mini-grant application.
Do we fund non-profit organizations?
We have many church congregants that work alongside non-profits doing meaningful work however PHW mini-grants are exclusively for churches and their health ministries.
Is applying for the PHW Collaborative the same as applying for a mini-grant? (Is there a separate mini-grant application? Can I apply for a mini-grant without applying for the PHW Collaborative?)
No, applying for the PHW Collaborative and applying for a PHW Mini-Grant is not the same thing. There is a separate mini-grant application. You must have become a member or renewed your membership of the PHW Collaborative within the past 12 months before you are eligible to apply for a mini-grant. Once your PHW Collaborative application is approved, you will receive information about applying for a mini-grant.
Who should submit the mini-grant?
We recommend that your church health lead (a designated contact person in your health ministry) who is listed in the PHW Collaborative application submit the mini-grant application. However, sometimes the clergy person or another person involved with the health initiatives will submit the application if your designated church health lead is unable.
When will the mini-grant program start again?
The next mini-grant cycle will open in May – June 2018. Last mini-grant cycle of 2018 will be in September-October.
Does my congregation have to be a Christian denomination to receive a mini-grant?
No, similar to the PHW Collaborative, our mini-grant program is open to any worshiping community. Just remember, before you are eligible to apply for a mini-grant, you must be a current member of the PHW Collaborative and have not received a mini-grant in the last cycle.
Questions about Application Submission and Approval
How do I submit my mini-grant application?
The best way to apply is online.
We are currently updating the printable version of the form.
If you would like to submit a hard copy of the application, please mail it to Partners in Health and Wholeness, 27 Horne St, Raleigh, NC 27607 or Fax it to 919-828-9897. Make sure it is postmarked by the deadline.
It is important to keep your own copies of all items in case they are not received by PHW. We highly recommend following up with PHW to confirm that your application was successfully received. If you are unable to use any of the submission options above, please contact PHW by calling (919)828-6501 or emailing PHWinfo@ncchurches.org and we will do our best to assist you.
How do I know what to put in my mini-grant application?
We try out best to explain our application questions in detail. If you have any questions or concerns about the application please feel free to reach out to your regional coordinator or the PHW Program Associate, Michelle Peedin, at PHWinfo@ncchurches.org and 919-428-7220.
When will I hear back after I submit my mini-grant application?
Our team reviews all the applications once a month. Your regional coordinator will get back to you if we have any additional questions. You will hear a decision within the month. Checks will be mailed within 4-6 weeks.
I submitted my PHW Collaborative application via mail, but did not get confirmation it was received. What should I do?
You will usually get confirmation that we received your application in about a week. If you have not gotten confirmation please call our office at 919-828-6501 or email us at PHWinfo@ncchurches.org.
Who will the mini-grant check be made out/sent to?
Traditionally, the check is sent to the church and made out to the clergy person. Therefore, we are depending on the clergy person to confirm receipt of the check with the PHW health contact person, church secretary, etc. We will ensure that all mailing information is correct and confirm receipt of the check.
Questions about Managing the Mini-Grant
Once awarded, who is responsible for managing the mini-grant funding?
Applying for and accepting a mini-grant award means that all parties involved (i.e. pastor, PHW health contact person, secretary and/or treasurer) will adhere to the requirements and will work together to ensure mini-grant activities are successfully completed, and the funds are administered properly and in a timely fashion.
Do I have to keep receipts for spending the mini-grant?
While actual receipts are rarely required, a year-end budget summary may be useful for your church. We do recommend you keep receipts for your own records.
Do I have to provide information about how the mini-grant was used?
No, but we rely on our regional coordinators to reach out to each church and visit the projects and programs being done.
Do you have some examples of how other faith communities have spent their mini-grant?
Our grantees have used funding to host health fairs, start a community garden, provide healthy snacks for youth, create a walking trail on church grounds or create a walking track in the church parking lot, conduct healthy cooking demonstrations, purchase tobacco cessation signs, invite personal trainers to lead exercise classes, provide healthier church meals, hold CPR/First Aid training for the congregation, promote breastfeeding, purchase healthy cooking equipment, maintain defibrillators, put on a mental health speaker series, host support groups, buy supplies for blood pressure checks, and much more.
To access a more detailed guideline of ideas we typically do and do not fund, click here.